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This website was developed through generous grants from

the Law Foundation of British Columbia

Notary Foundation

and

the Notary Foundation of British Columbia

Notary Foundation

CLICK HERE FOR A LIST OF FIPA'S MAJOR FUNDERS.


BC Freedom of Information and Privacy Association (FIPA) is a registered sponsor under the Election Act


FIPA PRIVACY POLICY

Statement and Purpose
The BC Freedom of Information and Privacy Association [FIPA] respects and upholds the individual's right to privacy and protection of his or her personal information. FIPA is committed to ensuring compliance by all organizations with all applicable federal and provincial privacy legislation. FIPA seeks to ensure that the personal information it holds is treated with the same respect.

Implementation
FIPA is accountable for the personal information supplied to us by donors, members, subscribers, clients, employees and volunteers, and by delegates and speakers at educational events such as conferences and workshops organized by FIPA.

Purposes for Collection, Use and Disclosure
FIPA collects and uses personal information about donors, members, subscribers, clients, employees and volunteers for the following purposes:
  1. Providing advice and information services to clients and members.
  2. Collating records of activities undertaken by the Association.
  3. Organizing educational events.
  4. Reporting to grantors, donors and members.
  5. With consent, providing information to other similar organizations for the purpose for which it was collected

Client Privacy Policy
If you contact FIPA to obtain information or advice or to lodge an FOI or privacy complaint, we may ask you to provide the personal information we need to respond to your request. In most cases this information will be recorded anonymously. We keep this information securely and do not pass it to any one else except with your express consent.

Membership Privacy Policy
When you join FIPA, we collect your name we collect your name, postal address and email address, telephone number, position or title, organization (if any) and area of interest. We also record the date that you joined.

Subscribers Privacy Policy
When you subscribe to the FIPA information service, we collect your name, postal address and email address, telephone number, position or title, organization (if any) and area of interest. We also record the date that you joined and the amount of the subscription. We do not collect or retain credit card information.

Donors Privacy Policy
When you donate to FIPA, we collect your name, postal address and email address, telephone number, position or title, organization (if any) and area of interest. We also record the date and amount of the donation and details of any other service you receive from FIPA. We do not collect or retain credit card information.

Disclosure of Information to Third Parties
FIPA does not sell, trade, or rent information to third parties without consent. The only circumstance under which personal information may be disclosed to third parties is for the fulfillment of any purposes identified above, or as required by law. If personal information is disclosed to third parties for the fulfillment of any purposes identified above, FIPA will ensure that appropriate security undertakings, such as confidentiality clauses in contractual agreements, are employed to protect the transfer and use of personal information.

Consent to Collection, Use, and Disclosure
FIPA usually seeks express consent when collecting, using, or disclosing your personal information. We may also use information that you have given us to inform you about the same kind of information or services in which you have expressed an interest. For certain purposes, such as arranging educational events we will assume that delegates and speakers consent to our collection, use and disclosure unless they notify us otherwise. You may withdraw consent at any time, subject to contractual or legal restrictions and reasonable notice.

Limiting Collection
FIPA collects personal information only for the purposes identified above.

Limiting Use, Disclosure, and Retention
FIPA does not use or disclose personal information for any purpose other than those for which it was collected, except with consent or as required by law. Personal information is retained only as long as is necessary for the fulfillment of the purposes for which it was collected, or as required by law.

Accuracy
FIPA will make all reasonable efforts to ensure that personal information is as accurate, complete, and current as required for the purposes for which it was collected.

Safeguards
FIPA protects personal information with appropriate security safeguards. Safeguards include physical, administrative, and electronic security measures.

Website Privacy Policy
FIPA is committed to protecting the privacy of visitors to our website. Visitors are not required to register or give any personal information in order to use the site. We do not automatically gather any personal information during your visit to the site. Our site uses per session cookies, which are a commonly used tool to enable web-site administrators to fine tune the site based upon user-activity trends. Our web host provides us with access to global statistics about use of our website, however these are not linked to the identifiers of individual users. If you sign up to receive news or information we retain the information you provide to enable us to contact you to respond to your request. With your consent, this information may be passed to similar organizations for a related purpose.

Access
You have the right to access your personal information under the control of FIPA. The Association's Privacy Officer will assist you with your access requests. In certain exceptional situations, FIPA may not be able to provide access to certain personal information that it holds about you. If access cannot be provided, FIPA will notify you, in writing, of the reasons for the refusal.

Concerns or Questions Regarding The BC Freedom of Information and Privacy Association's Compliance
You may direct your questions or concerns regarding FIPA's compliance with this policy to the Privacy Officer, Darrell Evans at #103 - 1093 West Broadway, Vancouver, BC, V6H 1E2, Tel: 604.739.9788, Email: fipa@fipa.bc.ca.


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