BC Freedom of Information and Privacy Association
Your Data Your Rights
MELFORT — At its regular council meeting on Aug. 11, the City of Melfort adopted a new policy to govern the lawful, privacy-conscious use of video surveillance on city-owned or managed properties.
“This policy will ensure that any video surveillance conducted by the City complies with the Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP),” said city manager Adam Homes. “Implementing this policy will help the city balance the need for public safety and operational efficiency with individual privacy rights and legal obligations.
“The city currently has video systems in place, including the Northern Lights Palace and Skateboard Park. We are reviewing additional areas to expand our video surveillance system, which will be governed by this policy,” Homes added.
The policy applies to all city departments, employees, contractors and third parties who manage or operate surveillance systems on the city’s behalf. It covers surveillance cameras at city facilities, parks, administrative buildings and works yards.
Key principles
The policy outlines five core principles to balance public safety with individual privacy:
- Privacy and security balance: Surveillance will only be used where a clear, significant risk to people or property exists.
- Limited use: Cameras may only be used for approved purposes, such as security, safety or operational monitoring.
- Transparency: The public must be clearly notified where surveillance is taking place.
- Data minimization: Only essential footage will be collected, used and retained.
- Security measures: Strict safeguards must be in place to prevent unauthorized access, use or disclosure of surveillance data.
Any installation of new surveillance systems requires written approval from the city manager or their delegate. Annual audits will be conducted by the city’s privacy head to ensure continued compliance and necessity.
Video footage will only be disclosed when legally required — such as during law enforcement investigations or in response to a valid LA FOIP access request. Individuals may also request access to footage that contains their personal information.
The policy will be reviewed periodically to reflect technological developments, audit findings and updated guidance from the information and privacy commissioner (IPC). Recommended changes will be brought to council for approval.
This new policy highlights Melfort’s commitment to using surveillance responsibly, transparently and with respect for privacy — aimed at protecting both the public and municipal assets, the city said.
All personnel involved in managing or accessing surveillance systems must complete mandatory training on LA FOIP, the policy itself and relevant IPC guidelines.
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