BC Freedom of Information and Privacy Association
Your Data Your Rights
2024 BC Core Government Requests
Request item 1
Current organizational charts that indicate freedom of information personnel and information management personnel; (ARCS 105-02).
Summary
Charts that outline where freedom of information personnel and information management personnel exist within an organization.
Rational
Organizational charts help identify who is responsible for fulfilling certain obligations.
Request item 2
Delegation of authority charts for the Freedom of Information and Protection of Privacy Act; (ARCS 265-20).
Summary
Charts that outline who has certain powers under the Freedom of Information and Protection of Privacy Act.
Rational
Delegation of authority charts are standard instruments across the implementation of any law with delegable and discretionary powers.
Request item 3
Policies or procedures regarding freedom of information (not privacy), including policies and procedures regarding the routine release of information and proactive disclosure, but excluding the FOIPPA Policy & Procedures Manual; (ARCS 292-00, 292-27).
Summary
Freedom of information policies.
Rational
Policies are the core of implementing any new public initiative.
Request item 4
Final reports regarding public body-specific performance reporting, program evaluations, or project implementation plans or reviews with respect to freedom of information; (ARCS 400-02, ARCS 400-10, ARCS 400-20, ARCS 400-40, ARCS 400-50, ARCS 440-02, ARCS 400-20).
Summary
Internal reports about freedom of information.
Rational
How public bodies monitor their performance matters.
Request item 5
Delegation of authority charts for the Information Management Act, as applicable; (ARCS 265-20).
Summary
Charts that outline who has certain powers under the Information Management Act.
Rational
Delegation of authority charts are standard instruments across the implementation of any law with delegable and discretionary powers.
Request item 6
Interoffice memoranda about freedom of information and records/information management; (ARCS 195-20, 195-45).
Summary
Memos about freedom of information and records/information management.
Rational
Internal communications can structure organizational activity.
Request item 7
Metadata Application Profiles and Information Destruction Models, as well associated policies and procedures and implementation plans and reports.
Summary
Metadata schemas for records management systems.
Rational
Metadata is an essential part of establishing control over records.
Request item 8
Office of primary responsibility designations/matrices; (ARCS 432-12).
Summary
Lists of offices responsible for certain organizational records.
Rational
Lists like this are often a reflection of the classification logics used to manage records.
Request item 9
Technical manuals for records management systems.
Summary
User manuals for records management software.
Rational
Manuals contribute to how staff interact with technology.
Request item 10
File lists and indexes; (ARCS 432-10).
Summary
Lists of regularly created files.
Rational
File lists are a prerequisite to an up-to-date file classification plan.
Request item 11
Final training packages and training implementation history files (excluding correspondence; ARCS 1735-25) for freedom to information and records/information management training.
Summary
Training materials for freedom of information and records management.
Rational
Training is necessary for the successful implementation of FOIPPA and IMA.
Request item 12
Ministry self-assessments for records/information management based on the frameworks provided by the Chief Records Officer.
Summary
Self-assessments conducted according to an internal government standard.
Rational
Part of the Chief Records Officer’s mandate is to evaluate records management.
Request item 13
The public body’s policies and procedures regarding records/information management (ARCS 432-00).
Summary
Records management policies.
Rational
Policies are the core of implementing any new public initiative.
Request item 14
The public body’s Information Resource Management Plans.
Summary
A type of information management plan required by core government policy.
Rational
Information resource plans are a key reporting and planning mechanism under core government policy.
Request item 15
Copies of licenses, contracts, and agreements between the public body and recordkeeping system service providers or contractors.
Summary
Contracts for recordkeeping systems.
Rational
Contracts detail roles and responsibilities with respect to system implementation and maintenance.
Request item 16
Acceptable use of technology policies and procedures.
Summary
Acceptable use of technology policies.
Rational
AUPs govern how employees may appropriately interact with technology over the course of their job.
Request item 17
Final job description files for any employee who regularly performs a role or responsibility in responding to a freedom of information request or fulfilling public body’s records/information management program (ARCS 1360-20).
Summary
Job descriptions for records management and freedom of information staff.
Rational
Job descriptions articulate the necessary skills and anticipated responsibilities of people charged with doing FOI or RM work.
Request item 18
“Documenting government decisions” policy instruments (where “instrument” has the same meaning as in Treasury Board Directive 1/23).
Summary
Duty to document policies.
Rational
The Chief Records Officer has developed directives instructing public bodies to develop organization-specific policies for documenting government decisions.
Request item 19
Policies and procedures concerning incidents regarding sections 65.3 [Offence to willfully evade access provisions] and 30.3 [whistle-blower protection] of the Freedom of Information and Protection of Privacy Act.
Summary
Policies concerning offences to willfully evade FOI requests.
Rational
The offence was created to deter bad practices frustrating the public’s right to know.
Request item 20
Final Requests for Proposals (and any attachments to those proposals) concerning records management/freedom of information (not privacy).
Summary
Requests for proposals for freedom of information and records management projects.
Rational
RFPs document a public body’s needs in order to identify the solutions they are seeking proposals to address.
Request item 21
Final Requests for Proposals (and any attachments to those proposals) concerning records management/freedom of information (not privacy).
Summary
Requests for proposals for freedom of information and records management projects.
Rational
RFPs document a public body’s needs in order to identify the solutions they are seeking proposals to address.
Request item 22
Contracts and statements of work for consultant services for freedom of information related work (if more than one, please provide only the last five).
Summary
Contracts and statements of work for consultants’ work related to freedom of information and records management.
Rational
Contracts and statements of work define the boundaries of what work the public body performs and what work it relies on others’ to perform.
Request item 23
Copies of records management ontologies/thesauri.
Summary
Controlled vocabularies for records management.
Rational
Controlled vocabularies are a prerequisite to applying metadata.
Request item 24
Copies of checklists, forms, templates, guides, and other tools used in relation to processing freedom of information requests (please include intranet files when responsive, by print PDF or screen capture if necessary).
Summary
–
Rational
Workflow materials for freedom of information processing.
Request item 25
Records confirming the appointment and responsibilities of FOI Oversight Liaison Officers and Duty to Document Champions, or roles that perform a similar function if those titles are antiquated.
Summary
Records concerning the appointment of employees responsible for promoting freedom of information and records management.
Rational
Internal promotion of FOI and RM contributes to effective implementation.
Request item 26
Case management procedures for freedom of information requests;
Summary
Case management software helps public bodies keep track of requests and organize their responses.
Rational
Procedures for managing request workflows.
Request item 27
Onboarding manuals.
Summary
Manuals given to employees when they first enter an organization.
Rational
Onboarding employees should include both awareness of FOI and RM.
Request item 28
The public body’s duty to document readiness assessments (produced in Winter 2019);
Summary
Reports produced to prepare to implement duty to document.
Rational
These reports established the baseline position from which duty to document was purportedly implemented.
These requests were sent to the following public bodies in FOI requests.
Core Government
- 2024 BC Core Government Requests
- Ministry of Agriculture and Food
- Ministry of Attorney General
- Ministry of Children and Family Development
- Ministry of Citizens’ Services
- Ministry of Education and Child Care
- Ministry of Emergency Management and Climate Readiness
- Ministry of Energy, Mines and Low Carbon Innovation
- Ministry of Environment and Climate Change Strategy
- Ministry of Finance
- Ministry of Forests
- Ministry of Health
- Ministry of Housing
- Ministry of Indigenous Relations & Reconciliation
- Ministry of Jobs, Economic Development and Innovation
- Ministry of Labour
- Ministry of Mental Health and Addictions
- Ministry of Municipal Affairs
- Ministry of Office of the Premier
- Ministry of Post-Secondary Education and Future Skills
- Ministry of Public Safety and Solicitor General
- Ministry of Social Development and Poverty Reduction
- Ministry of Tourism, Arts, Culture and Sport
- Ministry of Transportation and Infrastructure
- Ministry of Water, Land and Resource Stewardship
Similar requests were sent to the following public bodies in FOI requests.
Broader Public Sector
- 2024 BC Broader Public Sector Requests
- Provincial Agricultural Land Commission
- Board of Examiners (Local Government Act)
- British Columbia Arts Council
- British Columbia Emergency Health Services Authority
- British Columbia Housing Management Commission
- Innovate BC
- British Columbia Lottery Corporation
- British Columbia Pavilion Corporation
- British Columbia Securities Commission
- British Columbia Transit Corporation
- British Columbia Transportation Financing Authority
- Building Code Appeal Board
- Columbia Power Corporation
- Community Care and Assisted Living Appeal Board
- Community Living British Columbia
- Credit Union Deposit Insurance Corporation of British Columbia
- Destination British Columbia
- Environmental Appeal Board
- British Columbia Financial Services Authority
- Financial Services Tribunal
- First Peoples’ Heritage, Language and Culture Council
- Forensic Psychiatric Services Commission
- Forest Appeals Commission
- Forest Practices Board
- Health Professions Review Board
- Hospital Appeal Board
- Independent Investigations Office
- Justice Institute of British Columbia
- Knowledge Network Corporation
- Medical Services Commission
- Oil and Gas Appeal Tribunal (Energy Resource Appeal Tribunal)
- Oil and Gas Commission
- PCQRB Secretary
- Patient Care and Quality Review Board (Vancouver Coastal)
- Patient Care and Quality Review Board (Fraser Valley)
- Patient Care and Quality Review Board (Island)
- Patient Care and Quality Review Board (Northern)
- Patient Care and Quality Review Board (Interior)
- Patient Care and Quality Review Board (PHSA)
- Provincial Health Services Authority
- Royal British Columbia Museum
- Skilled Trades BC Appeal Board
- Transportation Investment Corporation
Request item 1
Current organizational charts that indicate freedom of information personnel and information management personnel; (ARCS 105-02).
Summary
Charts that outline where freedom of information personnel and information management personnel exist within an organization.
Rational
Organizational charts help identify who is responsible for fulfilling certain obligations.
Request item 2
Delegation of authority charts for the Freedom of Information and Protection of Privacy Act; (ARCS 265-20).
Summary
Charts that outline who has certain powers under the Freedom of Information and Protection of Privacy Act.
Rational
Delegation of authority charts are standard instruments across the implementation of any law with delegable and discretionary powers.
Request item 3
Policies or procedures regarding freedom of information (not privacy), including policies and procedures regarding the routine release of information and proactive disclosure, but excluding the FOIPPA Policy & Procedures Manual; (ARCS 292-00, 292-27).
Summary
Freedom of information policies.
Rational
Policies are the core of implementing any new public initiative.
Request item 4
Final reports regarding public body-specific performance reporting, program evaluations, or project implementation plans or reviews with respect to freedom of information; (ARCS 400-02, ARCS 400-10, ARCS 400-20, ARCS 400-40, ARCS 400-50, ARCS 440-02, ARCS 400-20).
Summary
Internal reports about freedom of information.
Rational
How public bodies monitor their performance matters.
Request item 5
Delegation of authority charts for the Information Management Act, as applicable; (ARCS 265-20).
Summary
Charts that outline who has certain powers under the Information Management Act.
Rational
Delegation of authority charts are standard instruments across the implementation of any law with delegable and discretionary powers.
Request item 6
Interoffice memoranda about freedom of information and records/information management; (ARCS 195-20, 195-45).
Summary
Memos about freedom of information and records/information management.
Rational
Internal communications can structure organizational activity.
Request item 7
Metadata Application Profiles and Information Destruction Models, as well associated policies and procedures and implementation plans and reports.
Summary
Metadata schemas for records management systems.
Rational
Metadata is an essential part of establishing control over records.
Request item 8
Office of primary responsibility designations/matrices; (ARCS 432-12).
Summary
Lists of offices responsible for certain organizational records.
Rational
Lists like this are often a reflection of the classification logics used to manage records.
Request item 9
Technical manuals for records management systems.
Summary
User manuals for records management software.
Rational
Manuals contribute to how staff interact with technology.
Request item 10
File lists and indexes; (ARCS 432-10).
Summary
Lists of regularly created files.
Rational
File lists are a prerequisite to an up-to-date file classification plan.
Request item 11
Final training packages and training implementation history files (excluding correspondence; ARCS 1735-25) for freedom to information and records/information management training.
Summary
Training materials for freedom of information and records management.
Rational
Training is necessary for the successful implementation of FOIPPA and IMA.
Request item 12
Ministry self-assessments for records/information management based on the frameworks provided by the Chief Records Officer.
Summary
Self-assessments conducted according to an internal government standard.
Rational
Part of the Chief Records Officer’s mandate is to evaluate records management.
Request item 13
The public body’s policies and procedures regarding records/information management (ARCS 432-00).
Summary
Records management policies.
Rational
Policies are the core of implementing any new public initiative.
Request item 14
The public body’s Information Resource Management Plans.
Summary
A type of information management plan required by core government policy.
Rational
Information resource plans are a key reporting and planning mechanism under core government policy.
Request item 15
Copies of licenses, contracts, and agreements between the public body and recordkeeping system service providers or contractors.
Summary
Contracts for recordkeeping systems.
Rational
Contracts detail roles and responsibilities with respect to system implementation and maintenance.
Request item 16
Acceptable use of technology policies and procedures.
Summary
Acceptable use of technology policies.
Rational
AUPs govern how employees may appropriately interact with technology over the course of their job.
Request item 17
Final job description files for any employee who regularly performs a role or responsibility in responding to a freedom of information request or fulfilling public body’s records/information management program (ARCS 1360-20).
Summary
Job descriptions for records management and freedom of information staff.
Rational
Job descriptions articulate the necessary skills and anticipated responsibilities of people charged with doing FOI or RM work.
Request item 18
“Documenting government decisions” policy instruments (where “instrument” has the same meaning as in Treasury Board Directive 1/23).
Summary
Duty to document policies.
Rational
The Chief Records Officer has developed directives instructing public bodies to develop organization-specific policies for documenting government decisions.
Request item 19
Policies and procedures concerning incidents regarding sections 65.3 [Offence to willfully evade access provisions] and 30.3 [whistle-blower protection] of the Freedom of Information and Protection of Privacy Act.
Summary
Policies concerning offences to willfully evade FOI requests.
Rational
The offence was created to deter bad practices frustrating the public’s right to know.
Request item 20
Final Requests for Proposals (and any attachments to those proposals) concerning records management/freedom of information (not privacy).
Summary
Requests for proposals for freedom of information and records management projects.
Rational
RFPs document a public body’s needs in order to identify the solutions they are seeking proposals to address.
Request item 21
Final Requests for Proposals (and any attachments to those proposals) concerning records management/freedom of information (not privacy).
Summary
Requests for proposals for freedom of information and records management projects.
Rational
RFPs document a public body’s needs in order to identify the solutions they are seeking proposals to address.
Request item 22
Contracts and statements of work for consultant services for freedom of information related work (if more than one, please provide only the last five).
Summary
Contracts and statements of work for consultants’ work related to freedom of information and records management.
Rational
Contracts and statements of work define the boundaries of what work the public body performs and what work it relies on others’ to perform.
Request item 23
Copies of records management ontologies/thesauri.
Summary
Controlled vocabularies for records management.
Rational
Controlled vocabularies are a prerequisite to applying metadata.
Request item 24
Copies of checklists, forms, templates, guides, and other tools used in relation to processing freedom of information requests (please include intranet files when responsive, by print PDF or screen capture if necessary).
Summary
–
Rational
Workflow materials for freedom of information processing.
Request item 25
Records confirming the appointment and responsibilities of FOI Oversight Liaison Officers and Duty to Document Champions, or roles that perform a similar function if those titles are antiquated.
Summary
Records concerning the appointment of employees responsible for promoting freedom of information and records management.
Rational
Internal promotion of FOI and RM contributes to effective implementation.
Request item 26
Case management procedures for freedom of information requests;
Summary
Case management software helps public bodies keep track of requests and organize their responses.
Rational
Procedures for managing request workflows.
Request item 27
Onboarding manuals.
Summary
Manuals given to employees when they first enter an organization.
Rational
Onboarding employees should include both awareness of FOI and RM.
Request item 28
The public body’s duty to document readiness assessments (produced in Winter 2019);
Summary
Reports produced to prepare to implement duty to document.
Rational
These reports established the baseline position from which duty to document was purportedly implemented.
These requests were sent to the following public bodies in FOI requests.
Core Government
- 2024 BC Core Government Requests
- Ministry of Agriculture and Food
- Ministry of Attorney General
- Ministry of Children and Family Development
- Ministry of Citizens’ Services
- Ministry of Education and Child Care
- Ministry of Emergency Management and Climate Readiness
- Ministry of Energy, Mines and Low Carbon Innovation
- Ministry of Environment and Climate Change Strategy
- Ministry of Finance
- Ministry of Forests
- Ministry of Health
- Ministry of Housing
- Ministry of Indigenous Relations & Reconciliation
- Ministry of Jobs, Economic Development and Innovation
- Ministry of Labour
- Ministry of Mental Health and Addictions
- Ministry of Municipal Affairs
- Ministry of Office of the Premier
- Ministry of Post-Secondary Education and Future Skills
- Ministry of Public Safety and Solicitor General
- Ministry of Social Development and Poverty Reduction
- Ministry of Tourism, Arts, Culture and Sport
- Ministry of Transportation and Infrastructure
- Ministry of Water, Land and Resource Stewardship
Similar requests were sent to the following public bodies in FOI requests.
Broader Public Sector
- 2024 BC Broader Public Sector Requests
- Provincial Agricultural Land Commission
- Board of Examiners (Local Government Act)
- British Columbia Arts Council
- British Columbia Emergency Health Services Authority
- British Columbia Housing Management Commission
- Innovate BC
- British Columbia Lottery Corporation
- British Columbia Pavilion Corporation
- British Columbia Securities Commission
- British Columbia Transit Corporation
- British Columbia Transportation Financing Authority
- Building Code Appeal Board
- Columbia Power Corporation
- Community Care and Assisted Living Appeal Board
- Community Living British Columbia
- Credit Union Deposit Insurance Corporation of British Columbia
- Destination British Columbia
- Environmental Appeal Board
- British Columbia Financial Services Authority
- Financial Services Tribunal
- First Peoples’ Heritage, Language and Culture Council
- Forensic Psychiatric Services Commission
- Forest Appeals Commission
- Forest Practices Board
- Health Professions Review Board
- Hospital Appeal Board
- Independent Investigations Office
- Justice Institute of British Columbia
- Knowledge Network Corporation
- Medical Services Commission
- Oil and Gas Appeal Tribunal (Energy Resource Appeal Tribunal)
- Oil and Gas Commission
- PCQRB Secretary
- Patient Care and Quality Review Board (Vancouver Coastal)
- Patient Care and Quality Review Board (Fraser Valley)
- Patient Care and Quality Review Board (Island)
- Patient Care and Quality Review Board (Northern)
- Patient Care and Quality Review Board (Interior)
- Patient Care and Quality Review Board (PHSA)
- Provincial Health Services Authority
- Royal British Columbia Museum
- Skilled Trades BC Appeal Board
- Transportation Investment Corporation